Privacy policy

1. Data protection at a glance

General information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data means any data that can be used to identify you personally. Detailed information on data protection is provided in the privacy policy below.

Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator. Its contact details can be found in the ‘Controller’ section of this privacy policy.

How do we collect your data?

Some of your data is collected when you provide it to us. This may include, for example, data you enter into a contact form or send to us by email or telephone.

Other data is collected by our IT systems automatically or, where applicable, after you have given consent when you visit the website. This primarily comprises technical data, such as your internet browser, operating system or the time at which the page was accessed. This data is collected automatically as soon as you access this website.

How do we use your data?

Some data is collected to ensure that the website is provided without technical errors. Other data may be used to process your enquiries.

What rights do you have regarding your data?

You have the right at any time to obtain, free of charge, information about the origin, recipients and purpose of your stored personal data. You also have the right to request rectification or erasure of this data. If you have consented to data processing, you may withdraw that consent at any time with effect for the future. Under certain circumstances, you also have the right to request restriction of the processing of your personal data. You further have the right to lodge a complaint with the competent supervisory authority.

You may contact us at any time regarding these and any other questions about data protection.

2. Hosting

External hosting

This website is hosted by an external service provider (host). Personal data collected on this website is stored on the host's servers. This may include, in particular, IP addresses, contact enquiries, metadata and communications data, contractual data, contact details, names, website usage data and other data generated through a website.

We use the host to perform contracts with prospective and existing customers (Art. 6(1)(b) GDPR) and in our legitimate interest in having a professional provider deliver our online services securely, quickly and efficiently (Art. 6(1)(f) GDPR). Where corresponding consent has been requested, processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR; consent may be withdrawn at any time.

Our host is Vercel Inc., 440 N Barranca Ave #4133, Covina, CA 91723, USA. Processing in the USA cannot be ruled out. Where data is transferred to a third country, we rely on the provider's applicable safeguards, in particular the EU–US Data Privacy Framework or EU standard contractual clauses. Further information is available in the Vercel privacy policy.

Data processing on our behalf

We have entered into a data processing agreement (DPA) for use of the service named above. This agreement is required by data protection law and ensures that the service processes our website visitors' personal data only on our instructions and in compliance with the GDPR.

Server log files

The website provider automatically collects and stores information in server log files, which your browser transmits to us automatically. This information comprises:

• browser type and version
• operating system used
• referrer URL
• host name of the accessing device
• IP address
• time of the server request

This data is not combined with other data sources. It is collected on the basis of Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimisation of its website, for which the server log files must be collected.

3. General and mandatory information

Data protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection provisions and this privacy policy.

Various personal data is collected when you use this website. Personal data means data that can be used to identify you personally. This privacy policy explains which data we collect, how and why we collect it, and what we use it for.

Please note that transmitting data over the internet, for example when communicating by email, may involve security vulnerabilities. It is not possible to protect data completely against access by third parties.

Controller

The controller responsible for data processing on this website is:

Westenburger & Weigerding GbR, trading as MINDWEBMEDIA
Lautenbacher Str. 27
66564 Ottweiler

Phone: 0151 44915708
Email: info@mindweb-media.de

The controller is the natural or legal person that, alone or jointly with others, determines the purposes and means of processing personal data, such as names and email addresses.

Retention period

Unless a more specific retention period is stated in this privacy policy, your personal data remains with us until the purpose for processing no longer applies. If you submit a valid request for erasure or withdraw consent to data processing, your data will be erased unless we have other legally permissible grounds for retaining your personal data, such as retention periods under tax or commercial law. In the latter case, the data will be erased once those grounds no longer apply.

General information on the legal bases for processing data on this website

Where you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or, where special categories of data under Art. 9(1) GDPR are processed, Art. 9(2)(a) GDPR. Where you have consented to cookies being stored or information on your device being accessed, for example through device fingerprinting, processing is additionally based on section 25(1) TDDDG. Consent may be withdrawn at any time. Where your data is required to perform a contract or take steps before entering into a contract, we process it on the basis of Art. 6(1)(b) GDPR. Where processing is required to comply with a legal obligation, it is based on Art. 6(1)(c) GDPR. Processing may also be based on our legitimate interests under Art. 6(1)(f) GDPR. The applicable legal basis for each individual activity is described in the following sections of this privacy policy.

Information on transfers to the United States and other third countries

For transfers of personal data to countries outside the EU or EEA, we assess the transfer mechanism applicable to the relevant service. Where applicable, we rely on an adequacy decision under Art. 45 GDPR; for transfers to US companies, this applies only if and to the extent that the organisation is currently certified under the EU-US Data Privacy Framework. Otherwise, we use appropriate safeguards under Art. 46 GDPR, in particular EU Standard Contractual Clauses, and assess any necessary supplementary measures. Specific information is provided for each service in this privacy policy.

Competent supervisory authority

In the event of a breach of data protection law, the data subject has the right to lodge a complaint with the competent supervisory authority. The competent supervisory authority for data protection matters is the State Commissioner for Data Protection of the federal state in which our company has its registered office. A list of the data protection authorities and their contact details is available at the following link: List of data protection supervisory authorities.

4. Rights of data subjects

Withdrawal of your consent to data processing (Art. 7(3) GDPR)

Many data-processing operations are possible only with your express consent. You may withdraw consent you have already given at any time. Withdrawal does not affect the lawfulness of processing carried out before the withdrawal. An informal notification to us by email is sufficient.

Right to lodge a complaint with the competent supervisory authority (Art. 77 GDPR)

In the event of infringements of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work or the place of the alleged infringement. This right is without prejudice to any other administrative or judicial remedy.

Right to data portability (Art. 20 GDPR)

You have the right to receive data that we process automatically on the basis of your consent or in performance of a contract, or to have it provided to a third party, in a commonly used, machine-readable format. If you request direct transfer of the data to another controller, this will be carried out only where technically feasible.

Access, rectification and erasure (Arts. 15 to 17 GDPR)

Within the scope of applicable law, you have the right at any time to obtain, free of charge, information about your stored personal data, its origin and recipients, and the purpose of processing, as well as, where applicable, the right to rectification or erasure of this data. You may contact us at any time regarding these and any other questions about personal data.

Right to restriction of processing (Art. 18 GDPR)

You have the right to request restriction of the processing of your personal data. You may contact us at any time for this purpose. The right to restriction of processing applies in the following cases:

• If you dispute the accuracy of your personal data stored by us, we generally require time to verify it. For the duration of the verification, you have the right to request restriction of the processing of your personal data.
• If the processing of your personal data is or was unlawful, you may request restriction of processing instead of erasure.
• If we no longer require your personal data but you need it to establish, exercise or defend legal claims, you have the right to request restriction of the processing of your personal data instead of erasure.
• If you have lodged an objection under Art. 21(1) GDPR, your interests must be balanced against ours. Until it has been determined whose interests prevail, you have the right to request restriction of the processing of your personal data.

If you have restricted the processing of your personal data, that data may, apart from storage, be processed only with your consent; to establish, exercise or defend legal claims; to protect the rights of another natural or legal person; or for reasons of important public interest of the European Union or a Member State.

Right to object to data collection (Art. 21 GDPR)

Where data processing is based on Art. 6(1)(e) or (f) GDPR, you have the right at any time to object to the processing of your personal data on grounds relating to your particular situation; this also applies to profiling based on those provisions. The applicable legal basis for processing is set out in this privacy policy. If you object, we will no longer process the personal data concerned unless we can demonstrate compelling legitimate grounds for processing that override your interests, rights and freedoms, or the processing is required to establish, exercise or defend legal claims (objection under Art. 21(1) GDPR).

5. Data collection on this website

Cookies

Our websites use cookies. Cookies are small data packets and do not harm your device. They are stored on your device either temporarily for the duration of a session (session cookies) or permanently (persistent cookies). Session cookies are deleted automatically at the end of your visit. Persistent cookies remain stored on your device until you delete them yourself or they are deleted automatically by your web browser.

Cookies may originate from us (first-party cookies) or from third-party companies (third-party cookies). Third-party cookies enable certain services provided by third-party companies to be integrated into websites, for example cookies used to process payment services.

Cookies serve various functions. Many cookies are technically necessary because certain website features would not work without them, such as the shopping basket or video playback. Other cookies may be used to analyse user behaviour or for advertising purposes.

Our banner separates three categories: “Necessary” stores your choice and enables security features and forms. “Analytics” covers Vercel Web Analytics, Speed Insights and, where configured, Google Analytics 4. “Marketing” covers Google Ads conversion measurement, the Meta Pixel and the OpenAI Ads Measurement Pixel. Analytics and marketing remain disabled until you make an explicit choice. The legal basis is then Art. 6(1)(a) GDPR and section 25(1) TDDDG.

Your choice, the text version and the time are stored locally in your browser. You can change your decision at any time through ‘Cookie settings’ in the footer. When you withdraw a category, we delete known associated cookies and reload the page so that measurement services already loaded do not continue to run.

Contact form

If you send us an enquiry using the contact form, the information from the form, including the contact details you provide there, will be stored by us for the purpose of processing the enquiry and any follow-up questions. It will be disclosed only to the processors named below or where we are legally obliged to do so.

This data is processed on the basis of Art. 6(1)(b) GDPR where your enquiry relates to the performance of a contract or is necessary in order to take steps before entering into a contract. In all other cases, processing is based on our legitimate interest in handling enquiries addressed to us effectively (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR), where this has been requested; consent may be withdrawn at any time.

The data you enter in the contact form remains with us until you ask us to erase it, withdraw your consent to its storage or the purpose for storing the data no longer applies, for example after your enquiry has been fully processed. Mandatory statutory provisions, in particular retention periods, remain unaffected.

Delivery of form and checker emails through Resend

We use Resend for contact and strategy enquiries and—if separately enabled—for confirmation and one-off result emails from the website checkers. The provider is Plus Five Five, Inc., 2261 Market Street #5039, San Francisco, CA 94114, USA. Depending on the request, recipient and sender addresses, subject, message content or a limited result summary, and technical delivery and log data are processed. Resend handles these data as a delivery provider for the user-requested message; this does not create a newsletter subscription.

Resend currently states that all Customer Data—including Message Content, Delivery Logs, Webhook Payloads and Account Records—are stored in the United States. A European sending region changes the delivery route, not that storage location. For transfers, Resend identifies the EU Standard Contractual Clauses in its Data Processing Addendum and additionally states its participation in the EU-US Data Privacy Framework.

According to the published information, email and log data are retained for 30 days on Free, Pro and Scale plans; an Enterprise period may differ. Resend’s current publications variously state seven or 30 days for backups; remaining customer data after contract termination are intended to be deleted within 90 days. For every flow using Resend, the actual plan, contractually applicable backup and storage periods, and Data Processing Addendum must be operationally verified; checker email remains separately blocked until its own release contract is fulfilled.

The local mail request counters use the IP address in the running server instance’s memory with a 30-minute window. Checker result email remains disabled until the two-stage confirmation flow, cross-instance abuse protection and the permissibility of the first confirmation message under Resend’s terms have been validated technically, operationally and professionally. The shared control’s provider, retention, recipients and any third-country transfers must be added before activation. The first message contains no readable report; its 20-minute link carries the limited snapshot payload encrypted. Resend receives the link as message content but cannot read the payload without our separate key. The readable result summary follows only after deliberate confirmation. This does not create a marketing registration.

Resend Privacy Policy and the Data Processing Addendum.

Enquiries by email, telephone or fax

If you contact us by email, telephone or fax, your enquiry and all personal data arising from it, including your name and the enquiry itself, will be stored and processed by us for the purpose of handling your request. It will be disclosed only to the processors named in this policy where necessary for processing, or where a legal obligation or another legal basis applies.

This data is processed on the basis of Art. 6(1)(b) GDPR where your enquiry relates to the performance of a contract or is necessary in order to take steps before entering into a contract. In all other cases, processing is based on our legitimate interest in handling enquiries addressed to us effectively (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR), where this has been requested; consent may be withdrawn at any time.

The data you send us in contact enquiries remains with us until you ask us to erase it, withdraw your consent to its storage or the purpose for storing the data no longer applies, for example after your request has been fully processed. Mandatory statutory provisions, in particular statutory retention periods, remain unaffected.

6. Analytics tools and advertising

Vercel Web Analytics and Speed Insights

We use Vercel Web Analytics and Vercel Speed Insights to evaluate aggregated page views and real-world performance metrics such as loading and interaction times. Data processed may include the requested path, referrer, approximate location, device, browser and Web Vitals. According to Vercel, neither third-party cookies nor direct identifiers for recognising users across websites are used. Both services are loaded only after you consent through the cookie banner. The legal basis is Art. 6(1)(a) GDPR and section 25(1) TDDDG. The provider is Vercel Inc., United States. Further information is available in the Vercel Web Analytics privacy information.

Google Analytics 4

This website uses features of the Google Analytics 4 web analytics service. The provider is Google Ireland Limited (‘Google’), Gordon House, Barrow Street, Dublin 4, Ireland. Google Analytics enables us to analyse the behaviour of website visitors, such as pages viewed, time spent on the site and devices used, in order to improve our services.

Google Analytics is used only if you activate the ‘Analytics’ category in the cookie banner. The legal basis is your consent under Art. 6(1)(a) GDPR and section 25(1) TDDDG. Without consent, the Google Analytics script is not loaded, analytics cookies are not set and no data is transmitted to Google. After consent, Google may process data including your IP address, device and browser data, pages viewed and interactions for reach measurement. Data may be transferred to the USA; Google is certified under the EU–US Data Privacy Framework. You may withdraw your consent at any time through ‘Cookie settings’ in the footer. Further information: https://policies.google.com/privacy.

Google Ads and Consent Mode

We use the Google Ads tag to measure enquiries generated by Google advertising. It is loaded only when you activate the ‘Marketing’ category. The Consent Mode signals ad_storage, ad_user_data andad_personalization are set to ‘granted’; without this choice, the script remains entirely unloaded. After you have given consent, Google may process data including your IP address, device and browser data, page path and conversion events for advertising measurement and, where covered by your Google settings, personalisation. Our website code does not pass form content as user-provided data. However, if ‘Enhanced Conversions’ or automatic detection of user-provided data is enabled in the Google account, the Google tag may, after you have given marketing consent, recognise suitable contact details, hash them and transmit them for conversion matching. These account settings must be checked before activation and must be consistent with your consent and this privacy policy. Further information: Google's information on business data use

Meta Pixel

This website uses the visitor action pixel (‘Meta Pixel’) to measure advertising conversions. The provider is Meta Platforms Ireland Limited, Merrion Road, Dublin 4, D04 X2K5, Ireland. This enables the behaviour of website visitors to be tracked after they reach our website by clicking a Facebook or Instagram advert. It allows the effectiveness of adverts to be evaluated and audiences to be created for future adverts.

The Meta Pixel is used only if you enable the “Marketing” category in the cookie banner. The legal basis is your consent under Art. 6(1)(a) GDPR and section 25(1) TDDDG. Without consent, the pixel is not loaded and no data is sent to Meta. Where personal data is collected on our website and forwarded to Meta, we and Meta are joint controllers for that processing under Art. 26 GDPR. Data may be transferred to the United States; Meta is certified under the EU–US Data Privacy Framework. We do not use the server-side Meta Conversions API. Our website code does not send form content or explicit matching parameters to the Meta Pixel. If automatic advanced matching is enabled in the Meta advertising account, Meta may, after you give marketing consent, identify suitable contact details on the website, hash them and process them together with website events. This account setting must be checked before activation and must be consistent with your consent and this privacy policy. You may withdraw consent at any time through “Cookie settings” in the footer. Further information: https://www.facebook.com/privacy/policy/

OpenAI Ads Measurement Pixel

This website uses the OpenAI Ads Measurement Pixel to measure the effectiveness of ads in ChatGPT. The provider is OpenAI, L.L.C., United States. After you give consent, we transmit the events “page_viewed” (page view), “lead_created” (confirmed enquiry) and “appointment_scheduled” (confirmed appointment booking). To attribute an ad click, the Pixel processes the “oppref” URL parameter and may store it in the first-party cookie “__oppref”. When the SDK is fetched and measurement takes place, data including the IP address, browser and device data, page path and time may also be transmitted to OpenAI.

The Pixel is loaded only if you activate the “Marketing” category in the cookie banner. The legal basis is your consent under Art. 6(1)(a) GDPR and section 25(1) TDDDG. Without consent, neither the SDK is loaded nor data transmitted to OpenAI. This implementation does not use the server-side OpenAI Ads Conversions API. We do not manually pass form content, email addresses, telephone numbers or other raw customer data to the Pixel as matching parameters. “Automatic Advanced Matching” is enabled for the Pixel currently in use. After you give marketing consent, the SDK may automatically identify supported contact details on the website, normalise them and hash them in the browser using SHA-256 to attribute conversions to ads. According to OpenAI, raw contact details identified in this process are not transmitted to OpenAI through Automatic Advanced Matching. You may withdraw your consent at any time through “Cookie settings” in the footer; known OpenAI Ads cookies will then be deleted. Data may be transferred to the United States. Further information is available in the OpenAI privacy policy and in the OpenAI Ads Measurement Pixel documentation.

7. SSL or TLS encryption

This website uses SSL or TLS encryption for security and to protect the transmission of confidential content, such as enquiries you send to us as the website operator. You can recognise an encrypted connection when the browser address bar changes from ‘http://’ to ‘https://’ and displays a padlock symbol.

When SSL or TLS encryption is enabled, the data you transmit to us cannot be read by third parties.

8. Plugins and tools

Google Fonts (hosted locally)

This website uses Google Fonts provided by Google to display typefaces consistently. Google Fonts are installed locally, and no connection to Google's servers is established.

The fonts are loaded and delivered directly from our own server. No data is transmitted to Google or other third parties, so your personal data is not disclosed to Google.

Further information about Google Fonts is available at https://developers.google.com/fonts/faq and in Google's privacy policy: https://policies.google.com/privacy.

Appointment booking via Calendly

When you click ‘Select appointment’ in the strategy funnel, we load the appointment scheduler provided by Calendly, LLC, USA. Your name, email address, selected appointment details and technical connection data are processed to display available appointments, complete the booking and send confirmations. Processing is necessary in order to take steps at your request before entering into a contract (Art. 6(1)(b) GDPR). Calendly may process data in the USA and identifies the EU–US Data Privacy Framework and EU standard contractual clauses as the bases for transfer. Further information is available in the Calendly privacy policy.

9. Social media

Links to social networks

Our website contains links to our profiles on social networks. We maintain profiles on the following platforms: Instagram, LinkedIn and TikTok.

These are simple links (external links) to the relevant platforms only. No social media plugins are embedded. No data is therefore transmitted to the social network operators when you access our website. Data is transferred only when you actively click one of the links and thereby access the external website of the relevant social network. The respective operator's data protection provisions then apply.

Further information on data protection is available in the respective providers' privacy policies:

• Instagram (Meta Platforms Ireland Ltd.): https://privacycenter.instagram.com/policy
• LinkedIn (LinkedIn Ireland Unlimited Company): https://www.linkedin.com/legal/privacy-policy
• TikTok (TikTok Technology Limited): https://www.tiktok.com/legal/privacy-policy-eea